Measures and monitors its financial sustainability
Mornington Peninsula Shire Council use CT Management Group’s Long Term Financial Plan (LTFP) and Service Cost Evaluation Model (SCEM) as its key analytical financial planning tools.
Mornington Peninsula Council CFO, Bulent OZ indicated:
“The LTFP assists council with:
- Financial forecasting strategic scenarios;
- Implementing mitigation actions to prevent forecast financial sustainability challenges;
- Showing the impact of decisions we make or don’t make;
- Aligning our financial capacity with long term service objectives.”
He further advised,
“The LTFP is excel based and council can modify the model to address its own challenges with scenario analysis. With the help of CT Management Group’s LTFP, council can also easily present the financial impact of major projects.”
For example, Council used the LTFP for Rosebud Aquatic Centre’s financial impact importantly including the impact of whole life costs on council’s operating costs (depreciation, maintenance and operations) in the short and long term.
Sonia Giofches, Financial Management Consultant at CT Management Group said,
“CT Management Group currently provides an LTFP solution to councils in Victoria, New South Wales and Queensland”.
Council also conducted Service Planning using CT Management Group’s Service Cost Evaluation Model (SCEM).
Council’s initial reason for undertaking Service Planning was to better define and in turn analyse their services.
“Councils in general define services differently and can be limited by using activity as a service. However, the activities cannot be isolated on their own and assessed properly.”
The SCEM is also excel based and enables service managers to nominate demand rates per service (at natural account level) and to prioritise their service relative to other services in the organisation.
“Combined with defined levels of service council was positioned to model the financial sustainability of their current range of services at their current level of service.”
Council identified 72 services, modelled them in the SCEM, nominating future service demand and assessing the priority of each service against predefined weighted criteria. Council’s 72 services were then integrated into the LTFP and the impact of the sustainability of the services was evaluated.
“Executive and Council members can see the financial impact of various scenario analysis for each service, for example we see the financial impact if:
Council stop a service;
Add a service;
Reduce the level of service say by 20%; or
Increase the level of service by say 30%.”
Bulent recommends the process and tools to councils who wish to pinpoint their long term financial position and manage a sustainable council utilising a framework that is inclusive, evidence based and informative.
Sonia Giofches indicated that CT Management Group has assisted in excess of 17 councils in Victoria, Queensland and New South Wales with Service Planning and projections around their financial sustainability.
“Most councils are needing to reassess their levels of service to ensure they are affordable in the future.”
“The service planning and financial sustainability assessments we have undertaken have established the foundation for meaningful, informed community consultation to assist council in its decision to remain financially sustainable and live within its means.”
Sonia further added.